Target group
Our smart key cabinets offer a future-orientated solution for secure and efficient key management. Thanks to the combination of digital control, automated logging and modular design, they guarantee optimum security, ease of use and high flexibility. Use our intelligent solutions to sustainably optimise your key organisation and make your internal processes more efficient and secure.
Secure access via RFID cards, PIN codes or smartphone app.
High-quality electronic locks and tamper-proof technology.
Precise recording and documentation of every key access.
Simple handling, self-explanatory user interface and quick instruction.
Modular design and variable compartment sizes for optimum customisation to your requirements.
Seamless integration into existing security systems and IT infrastructures.
Controlled key management minimises risks such as loss and theft.
Fast and uncomplicated access without time-consuming manual administration.
Automatic documentation improves traceability and transparency.
Modular system can be easily adapted to changing requirements.
Low-maintenance and robust design reduces long-term operating costs.
Example values from reference configurations of the smart key cabinets
| FEATURE | SPECIFICATION / OPTIONS |
|---|---|
| Modular system | Patented modular system; flexible combination of key hooks, key boards and electronically secured compartments for different key types (e.g. 48 key positions + 1 terminal). |
| Dimensions (example) | Unit with 48 key positions: H ≈ 1800 mm, W ≈ 1200 mm, D ≈ 250 mm (wall-mounted) or D ≈ 400 mm (floor-standing model). |
| Key management capacity | Various configurations: Small (24-48 keys), medium (50-100 keys), large (100-200 keys), XL (200+ keys); expandable by adding modules; support for single keys, key rings, transponder keys, chip cards, key fobs with RFID tags. |
| Key identification | Intelligent key recognition with RFID tags on each key or bunch of keys; automatic identification when keys are removed and returned; barcode labels as an alternative; optical recognition; weight sensors to check the return; unique key ID in the system. |
| Construction method | Robust steel construction with reinforced walls; high-quality powder coating; wall-mounted or free-standing version; security class in accordance with VdS or EN 14450 optional; fire-retardant version available; soundproofed doors for quiet office environments. |
| Key hanger | Various hanging systems: single hooks with sensor monitoring, key boards with LED display, pull-out key drawers, multiple hooks for key bundles; colour-coded areas for different key groups; labelling position fields; LED lighting for quick location. |
| Power supply | Mains operation (230 V) with integrated power supply unit; optional battery backup solution (48-hour bridging); energy-efficient LED interior lighting with motion sensor; standby mode for low power consumption; emergency opening in the event of a power failure using a mechanical key. |
| Connectivity | LAN/Ethernet (preferred for stable connection) or WLAN; cloud connection for remote management; integration into building networks; VPN support for secure remote maintenance; offline-capable with local data storage and later synchronisation. |
| Operation at the terminal | Touchscreen display (7-10 inch) with intuitive user guidance; graphic display of key availability in real time; search function by key ID, room number or vehicle; multilingual interface; optional hardware keypad for fast PIN entry; barcode scanner for key identification. |
| Access control | Multi-level authentication: RFID employee ID card, PIN code, smartphone app (NFC/Bluetooth), biometric identification (fingerprint); role-based authorisation management (full access, partial access, read-only); time-based access restrictions; dual control principle for critical keys; guest and visitor access with time limits. |
| Locking system | Electronic high-security lock; tamper-proof locking; multi-point locking for maximum security; alarm function in the event of violence; mechanical emergency opening by authorised personnel; automatic locking after door closure. |
| Key removal detection | Sensor-based detection of each key position; LED display for free/occupied positions (green/red); acoustic and visual confirmation when key is removed; automatic assignment of key to user; warning in the event of incorrect position on return; completeness check before door is closed. |
| Software & API | Cloud backend + web admin portal with real-time dashboard; RESTful API for integration into facility management systems, CAFM software (Computer Aided Facility Management), building management systems, time recording systems; encrypted data communication (TLS/SSL); on-premise installation optional; automatic software updates. |
| Key management | Digital key management with detailed key profiles (room, building, vehicle, purpose); storage of plans and documents; photo documentation of keys; categorisation and grouping; maintenance and inspection intervals; cost centre allocation; insurance information; duplicate tracking. |
| Reservation system | Online reservation of keys via web portal or app; calendar integration (Outlook, Google Calendar); automatic notification of availability; pre-approval by superiors; conflict management for multiple reservations; recurring reservations for regular requirements. |
| Audit trail & logging | Complete, tamper-proof logging of all key movements; time stamp, user ID, key ID; removal and return times; optional photo documentation for each access; export for audits and compliance reports; audit-proof long-term archiving (10+ years); search function with various filter criteria. |
| Notifications & alarms | Automatic notifications by e-mail, SMS or push notification; reminders when keys are overdue for return; escalation mechanisms after defined periods of time; alarms when keys are not returned; notification of superiors; maintenance reminders; battery status alarms; security alerts in the event of tampering or unauthorised access. |
| Reporting & Analytics | Comprehensive usage statistics; utilisation analysis by key, user, time period; identification of frequently used and unused keys; return compliance reports; average loan times; peak time analysis; cost centre reporting; export to common formats (CSV, Excel, PDF); customisable dashboards for management. |
| Emergency functions | Emergency override by authorised personnel (facility manager, security service); quick access to critical keys without time delay; master key system for emergency opening; automatic notification of security service in the event of emergency access; deactivation of individual keys in the event of loss; remote locking via web portal. |
| Security features | Tamper-proof design; burglar resistance to RC2/RC3; encrypted data communication (AES-256); complete audit trails; access logging in accordance with GDPR; optional video surveillance with face recognition; alarm forwarding to security centre; glass breakage sensor; vibration sensor; integration with building security systems. |
| Branding opportunities | Corporate design adaptation: company logo, individual colour scheme according to RAL palette; customer-specific lettering; department or location labelling; multilingual lettering; information boards with usage instructions. |
| Compliance & Standards | CE conformity; GDPR-compliant; data protection in accordance with BDSG; VdS certification optional; security class in accordance with EN 14450 or EN 1143-1; burglar resistance in accordance with DIN EN 1627 (RC2/RC3); fire protection conformity; ISO 9001-certified production; compliance with insurance requirements for key management. |
All specifications are exemplary and may vary depending on the configuration. Please contact us for detailed specifications.
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